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Notice of 2020 AGM

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Notice of 2020 Annual General Meeting (AGM), Election & Special Resolution

The Annual General Meeting of the Audax Australia Cycling Club Inc will be held at:

  • 8 pm (Australian Eastern Daylight Time) on Tuesday 11th of February 2020.

The AGM will be hosted by an online teleconference facility. In nominated cities, a room will be provided. To attend the AGM you must register online to allow planning of rooms and provision of services. Members who have registered will receive details of locations and access via email before the meeting.

Election of National Committee

Nominations for positions on the National Committee must be made on the official nomination form (pdf or word document). Nominations close on Tuesday 7th January 2020. Nominees are asked to prepare a statement of up to 200 words for circulation in the event that an election is necessary. Please refer to the Audax website for Position Descriptions.

Notice of Special Resolution

In addition to the ordinary business of the AGM, Members will be asked to approve as a special resolution: “New Constitution: That Audax Australia Cycling Club Inc replace the existing Constitution of Audax Australia Cycling Club Inc with the new Audax Australia Cycling Club Inc Constitution attached to this notice of meeting, with the adoption of the new Constitution to take effect from such date as Consumer Affairs Victoria approves the new Constitution.”

Attachments for the Special Resolution include the proposed new constitution which includes a summary of changes. Please read the Notice of Special Resolution for more information and note that questions regarding changes to the constitution should be directed to vicepresident@audax.org.au.

Proxy Votes

Authority to vote by proxy may be emailed to secretary@audax.org.au. They must be sent by email from the email address your Audax Australia membership is linked to. In the email, you must specify the name and member number of the person who you authorise to vote on your behalf or nominate that the chairperson of the meeting is your proxy. Proxy nominations must be received by 4 February 2020.

The text of the proxy email must contain:

I, (name) member (member number) being a financial member of Audax Australia Cycling Club Inc. appoint the chairperson of the meeting as my proxy to vote for me on my behalf at the annual general meeting of the Club to be held on 11 February 2020.   

or

I, (name) member (member number) being a financial member of Audax Australia Cycling Club Inc. appoint (name of nominee) member (member number of nominee) being a financial member of the Club as my proxy to vote for me on my behalf at the annual general meeting of the Club to be held on 11 February 2020.

Agenda and Attachments

The agenda for the meeting below forms part of this notice. Other attachments will be made available to members through this notice.

Bruce Berg von Lindhe
Secretary

AGENDA

  1. Attendance and Apologies
  2. Confirmation of Agenda
  3. Minutes of Previous Meeting held 7 February 2019
  4. President’s Report
  5. Treasurer’s Report
  6. Special Resolution: New Constitution
  7. Election of Office bearers and Committee Members for 2020
  8. General Business
  9. Presentation of awards for service to Audax Australia
  10. Announcement and presentation of Cycling Awards
  11. Other business
  12. Meeting Close