Responsibility: Ride Organiser

Get Access Permissions

1. For the Audax Australia website, Ride Organiser access permissions are needed
2. For RideWithGPS, Route Manager access permissions are needed.

To join RideWithGPS:

• create a (free or paid) RideWithGPS account and then
• click here to automatically join the Audax RideWithGPS Club.

To request access permissions:

• Complete the Contact Us form: https://audax.org.au/contact-us/, or
• Email support@audax.org.au

Ride Rules

An understanding of the Audax Australia Ride Rules is required.

In particular:

• Section 4.4 The Route Design
• The different types of Permanent Brevets available as well as the rules for them.

Responsibility: Ride Organiser
Approval by: Regional Permanents Administrator or Brevet Secretary

Process:

1. Find an existing route or build a route in the RideWithGPS Audax Club account. For guidance, refer to Building a Route.
2. Review the route to ensure it complies with the Ride Rules including:
   • section 4.4 The Route Design and
   • the rules for the selected brevet type in section 5
3. Email the route and ride name to the Regional Permanents Administrator or Brevet Secretary.
4. Upon review and compliance with the Ride Rules, they will create a new record in Organise > Manage Permanents
5. The route should be ridden (preferred) or driven before or soon after the Permanent Ride is created
6. Login and go to Organise > Manage Permanents to complete the Permanent Ride details. This should include Create a Banner.
7. Review the ride in Rides > Permanents Register to ensure all information is correct.

Responsibility: Audax Member

Process:

1. Contact the Ride Organiser and request to ride their Permanent
2. Check with the road authority that the route is open for riding safely, ie: no seasonal road closures or closures due to roadworks
3. Go to Rides > Permanents Register and register for the Permanent Ride. An email will be sent confirming registration. A Brevet Card is attached to the email
4. Print the Brevet Card attached to the email or download and print it from Rides > My Rides
5. Complete the Permanent Ride in compliance with the Ride Rules including the recording of time and signatures at all controls on the Brevet Card
6. Go to Rides > My Rides and submit the Permanent Ride result. An email will be sent confirming submission to both the Rider and the Ride Organiser.

Responsibility: Ride Organiser (or Delegate Ride Organiser when the Rider is the Ride Organiser)

Process:

After the rider has submitted the Permanent Ride result, validate it:

• Go to Organise > Process Permanent
• Select Validate from the Process dropdown list
• Click the Validate Result icon
• If all attributes of the ride met the Ride Rules, select: ‘Completed’,
  else select ‘Did Not Start’ or ‘Did Not Finish’
• If ‘Completed’ is selected, add the Ride Duration
• Click ‘Validate’

Responsibility: Regional Brevet Secretary

Process:

After the Ride Organiser has validated the Permanent Ride it requires homologation:

• Go to Organise > Process Permanent
• Select Homologate from the Process dropdown list
• Click the Homologate Result icon
• If all attributes of the ride met the Ride Rules, select: ‘Completed’
• Click ‘Homologate’. An email will be sent to the Rider confirming the homologation

Responsibility: Regional Brevet Secretary

Process:

After the Permanent Ride has been homologated if a Medal and Homologation Sticker has been selected it requires dispatch. The Permanent Dispatch process is typically completed 4 or 6 times a year:

• Go to Organise > Process Permanent > Dispatch
• Select Dispatch from the Process dropdown list
• Click the checkboxes of the Permanent Ride to be dispatched
• Click Print Preview and confirm the result labels are correct
• Click Print then print the result labels and post the Medals and Homologation Stickers to the members

Responsibility: Ride Organiser

Process:

Over time, the route may be impacted by changes to:

• road surface conditions,
• road traffic patterns,
• shop/cafe opening hours or food quality, and
• other elements.

Maintain the Permanent Ride by adjusting the route and controls to overcome any negative impacts and take advantage of positive impacts.
The route in RideWithGPS and the information in Organise > Manage Permanents must be maintained.

Ask for feedback from riders about ways to improve the route.

If the Ride Organiser can no longer maintain the Permanent Ride, it should be transferred to another Ride Organiser or disabled.

Please contact support if you:

• need further assistance
• have encountered issues
• have ideas to enhance the Permanent Management process