Event Registrations can be modified at any time until Validation is completed.

1. Goto Manage Events
2. Select the Event and then Edit Event > Registrations tab
3. Select the Registration to modify then Validate/Edit > Edit Registration tab

Event Registrations can be modified including:

• Cancel – cancel the registration and refund fees
• Modify Ride Distance
• Modify Medal
• Refund – this should only be used with care. Not applicable for DNF or DNS refunds

Prerequisite

The Rider has:

• Submitted an online Result, or
• Delivered the Brevet Card to the Ride Organiser

Validation is the process of recording the rider’s result.

1. Goto Manage Events
2. Select and then Edit Event > Registrations tab
3. Validate each Ride

The Ride Validation options include:

• Completed – the Ride Duration must be entered
• Cancelled – full refund
• Did Not Start – if a Medal was ordered, it will be refunded
• Did Not Finish – if a Medal was ordered, it will be refunded
• No Result – the Ride was completed but will not be Homologated (e.g. Social Ride or Exceeded Time Limit)

A Voucher is automatically requested for the Ride Organiser

If Audax members assisted in the running of the Event, the Ride Organiser may request they be rewarded with a Voucher.

1. Goto Manage Events
2. Select and then Edit Event > Finance tab
3. Open the Vouchers tab
4. Add a Voucher Request for each deserving Volunteer

Any expenses incurred in the running of the Event should be claimed:

1. Goto Manage Events
2. Select and then Edit Event > Finance tab
3. Select the Expenses tab
4. Add Expenses

Expenses Process:

1. Ride Organiser
   • Completes expenses as part of Validation
   • Sends expense receipts to state treasurer (via Ride Finance Report email with scans of tax receipts attached)
2. State Treasurer
   • Reviews and approves expenses
   • Forwards expenses with receipts to High Country Bookkeeping
3. High Country Bookkeeping
   • Receives expense claims from State treasurer
   • Reconciles expense claims
   • Sets up Bank Payment
4. National Treasurer/President/Vice President
   • Approves Payment (payments are processed weekly)

The Event Validation process is completed by submitting the Event for Homologation:

1. Goto Manage Events
2. Select and then Edit Event
3. Click Next 🢒
4. Review the Validation Summary then Submit for Homologation

5. After the Event Validation is submitted:
   • If necessary send (post or in person) cards to your Regional Brevet Secretary as soon as possible
   • Send expense receipts to the Regional Treasurer (via Ride Finance Report email with scans of tax receipts attached)