Knowledge Base

Permanent Quick Reference

Permanent Ride Quick Reference

Developing and maintaining a Permanent Ride involves the following processes:

Prerequisites

Responsibility: Ride Organiser

Get Access Permissions

  1. For the Audax Australia website, Ride Organiser access permissions are needed
  2. For RideWithGPS, Route Manager access permissions are needed.

To join RideWithGPS:

To request access permissions:

Ride Rules

An understanding of the Audax Australia Ride Rules is required.

In particular:

  • Section 4.4 The Route Design
  • The different types of Permanent Brevets available as well as the rules for them.
BPBrevet PermanentPermanent Brevets in the style of BA Brevets.
Registered with and homologated by Audax Australia.
BPDBrevet Permanent DirtPermanent Brevets in the style of BD Brevets.
Registered with and homologated by Audax Australia.
BPGBrevet Permanent GravelPermanent Brevets in the style of BG Brevets.
Registered with and homologated by Audax Australia.
BPR
Brevet Permanent RAIDPermanent RAIDs of a minimum distance of 300 km on mixed terrain, or 400 km on sealed roads.
Intended to ride at a touring pace.
Registered with and homologated by Audax Australia.
SRSuper RandonnéePermanent Brevets of 600 km and over 10,000
metres of climbing. Registered with and homologated
by ACP.
Table of Permanent Brevets
Create a Permanent Ride

Responsibility: Ride Organiser
Approval by: Regional Permanents Administrator or Brevet Secretary

Process:

  1. Find an existing route or build a route in the RideWithGPS Audax Club account. For guidance, refer to Building a Route.
  2. Review the route to ensure it complies with the Ride Rules including:
    • section 4.4 The Route Design and
    • the rules for the selected brevet type in section 5
  3. Email the route and ride name to the Regional Permanents Administrator or Brevet Secretary.
  4. Upon review and compliance with the Ride Rules, they will create a new record in Organise > Manage Permanents
  5. The route should be ridden (preferred) or driven before or soon after the Permanent Ride is created
  6. Login and go to Organise > Manage Permanents to complete the Permanent Ride details
  7. Review the ride in Rides > Permanents Register to ensure all information is correct.
Rider Registration and Completion

Responsibility: Audax Member

Process:

  1. Contact the Ride Organiser and request to ride their Permanent
  2. Check with the road authority that the route is open for riding safely, ie: no seasonal road closures or closures due to roadworks
  3. Go to Rides > Permanents Register and register for the Permanent Ride. An email will be sent confirming registration. A Brevet Card is attached to the email
  4. Print the Brevet Card attached to the email or download and print it from Rides > My Rides
  5. Complete the Permanent Ride in compliance with the Ride Rules including the recording of time and signatures at all controls on the Brevet Card
  6. Go to Rides > My Rides and submit the Permanent Ride result. An email will be sent confirming submission to both the Rider and the Ride Organiser.
Validate a Permanent Ride

Responsibility: Ride Organiser (or Delegate Ride Organiser when the Rider is the Ride Organiser)

Process:

After the rider has submitted the Permanent Ride result, validate it:

  • Go to Organise > Process Permanent
  • Click the Update Status icon
  • If all attributes of the ride met the Ride Rules, select: ‘Brevet Verified by RO’,
    else select ‘Did Not Start’ or ‘Did Not Finish’
  • If ‘Brevet Verified by RO’ is selected, add the Time Completed
  • Click ‘Update’
Homologate a Permanent Ride

Responsibility: Regional Brevet Secretary

Process:

After the Ride Organiser has validated the Permanent Ride it requires homologation:

  • Go to Organise > Process Permanent
  • Click the Update Status icon
  • If all attributes of the ride met the Ride Rules, select: ‘Homologated’
  • Click ‘Update’. An email will be sent to the Rider confirming the homologation
  • Post the Medal and Homologation Sticker if they were requested.
    To print the stickers and address labels, click the Labels icon
Dispatch Permanents

Responsibility: Regional Brevet Secretary

Process:

After the Permanent Ride has been homologated if a Medal and Homologation Sticker has been selected it requires dispatch. The Permanent Dispatch process is typically completed 4 or 6 times a year:

  • Go to Organise > Process Permanent
  • Select Dispatch from the Process dropdown list
  • Click the checkboxes of the Permanent Ride to be dispatched
  • Click Print Preview and confirm the result labels are correct
  • Click Print then print the result labels and post the Medals and Homologation Stickers to the member
Maintain a Permanent Ride

Responsibility: Ride Organiser

Process:

Over time, the route may be impacted by changes to:

  • road surface conditions,
  • road traffic patterns,
  • shop/cafe opening hours or food quality, and
  • other elements.

Maintain the Permanent Ride by adjusting the route and controls to overcome any negative impacts and take advantage of positive impacts.
Both the route in RideWithGPS and the information in Organise > Manage Permanents need to be maintained.

Ask for feedback from riders about ways to improve the route.

If the Ride Organiser is no longer able to maintain the Permanent Ride it should be transferred to another Ride Organiser or disabled.

Ride Organiser Support

Please contact support if you:

  • need further assistance
  • have encountered issues
  • have ideas to enhance the Permanent Management process

This document and these processes are managed by Ride Services