Inform secretary@audax.org.au. If the injured rider thinks they’ll be lodging an insurance claim they should commence that using the insurance process.
Accidents must also be reported to the national president@audax.org.au and regional rgn.president@audax.org.au committees for safety reporting at their respective committee meetings.
Processing Refunds
All refunds must be
completed within 21 days after a ride.
If you don’t do refunds within this time period, it causes extra work
for the regional treasurer rgn.treasurer@audax.org.au who then has to do the
refunds.
You cannot change the distance in
the online RORT tool. Use the Edit
Registration in the portal > Ride Organiser Menu > Edit Registration. Choose the rider’s first name, and then change
the distance and save:
If ride fees for the two distances are different (eg. 200 km $20, 100 km $10), check the Re-calculate Registration Fee box before saving
If the new ride distance has a lesser ride fee (eg. $10 instead of $20), issue a partial refund for the difference
If the new ride distance has a greater ride fee (eg. $20 instead of $10), you should have collected the difference on the day of the ride in cash (unless you got the rider to renter in which case you don’t need to change the ride distance). This cash needs to be recorded in the Cash or Bank Funds Received field(s) in the online RORT and deposited to the Audax bank account (refer rgn.treasurer@audax.org.au).
In Expenses, it has been recommended to uncheck Treasurer Already Has Details and always enter your account details (as these may be lost with a changeover of treasurers):
Always process results online even if there were no riders so that the ride can be closed off. Every ride result has to be accounted for so submitting null results saves further followup.
Return Cards to Regional Brevet Secretary
Return (post or in person) cards to your Regional Brevet Secretary as soon as possible after the ride.
Expenses Reimbursement
Ride Organiser
Completes RORT/Ride report (via Finances section of Online RORT – always supply bank details)
Sends expense claim to state treasurer (via Online RORT generated Ride Finance Report email with scans of tax receipts attached)
State Treasurer
Reviews expenses and approves
Forwards expenses with receipts to High Country Bookkeeping