The Annual General Meeting of the Audax Australia Cycling Club Inc will be held at 8pm (Australian Eastern Daylight Time) on Thursday 7th of February 2019. The AGM will be hosted by an online teleconference facility. In nominated cities a room will be provided. To attend the AGM you must register online to allow planning of rooms and provision of services. Members who have registered will receive details of locations and access via email before the meeting.
Election of National Committee
At the close of the extended nomination period exactly one nomination has been received for each position, as such the nominee will be confirmed (without ballot) at the AGM.
Notice of Special Resolution
In addition to the ordinary business of the AGM, Members will be asked to approve as a special resolution: “New Constitution: That Audax Australia Cycling Club Inc replace the existing Constitution of Audax Australia Cycling Club Inc with the new Audax Australia Cycling Club Inc Constitution attached to this notice of meeting, with the adoption of the new Constitution to take effect from such date as Consumer Affairs Victoria approves the new Constitution.”
Attachments for the Special Resolution include the proposed new constitution and a Notice of Special Resolution which includes a summary of changes, justifications and declaration of support by the national committee for the change. Please read the Notice of Special Resolution for more information and note that questions regarding the constitution changes should be directed to email@example.com .
Agenda and Attachments
The agenda for the meeting below forms part of this notice. Other attachments will be made available to members through the AGM notice on the Audax Website.
- Signed Statement of Accounts
- Treasurer’s Report
- Meeting Minutes for Approval
- Proxy Votes
Authority to vote by proxy may be emailed to firstname.lastname@example.org. They must be sent by email from the email address your Audax Australia membership is linked to. In the email you must specify the name and member number of the person who you authorise to vote on your behalf, or nominate that the chairperson of the meeting is your proxy. Proxy nominations must be received by 1 February 2019.
The text of the proxy email must contain:
I, (name) member (member number) being a financial member of Audax Australia Cycling Club Inc. appoint the chairperson of the meeting as my proxy to vote for me on my behalf at the annual general meeting of the Club to be held on 7 February 2019.
I, (name) member (member number) being a financial member of Audax Australia Cycling Club Inc. appoint (name of nominee) member (member number of nominee) being a financial member of the Club as my proxy to vote for me on my behalf at the annual general meeting of the Club to be held on 7 February 2019.
- Attendance and Apologies
- Confirmation of Agenda
- Minutes of Previous Meeting
- President’s Report
- Treasurer’s Report
- Special Resolution: New Constitution
- Election of Office bearers and Committee Members for 2019
- General Business
- Presentation of awards for service to Audax Australia
- Announcement and presentation of Cycling Awards
- Other business
- Meeting Close